What is the procedure for approving actions taken by correspondence?

• A. Formal approval through the established consent mechanism or minutes.
• B. Immediate approval by the committee chair.
• C. Approval is only valid if recorded at the next annual meeting.
• D. A simple majority vote by officers suffices.

Answer: (A)

When actions are decided without a formal meeting, the proper path is to obtain approval through the organization’s established consent process and have that approval recorded in the minutes. This keeps decisions official, auditable, and visible to all members, even when they aren’t together. Using a consent mechanism (like unanimous written consent) and then noting the approval in the minutes ensures the action has legitimate authority and a clear record.

The other options don’t fit because a single person (the chair) can’t unilaterally approve by correspondence; delaying approval until the next annual meeting defeats timely governance; and a simple majority vote by officers may not be the authorized method for approving actions taken by correspondence according to the bylaws.